Contracting Professionals serve the Federal Government as business advisors with the goal of acquiring products and services that provide the best value to the Government. In this role, Contracting Professionals use agency, program, and marketplace knowledge, as well as contracting processes and best practices, to guide their customers and craft smart business arrangements that assist with achieving mission results for their agency. Contracting Professionals should be intimately familiar with the goals of their program offices and customers and use their acquisition and business knowledge to forge solutions by creating a partnership with their customers. Contracting Professionals are responsible for the entire business cycle, from using relevant marketplace knowledge to inform strategy and planning activities to managing contractor performance and maintaining useful business relationships into the future.
The purpose of this roadmap is to provide Contracting Professionals and their supervisors with a guide to getting started in the 1102 career field. It provides a framework for the career, including gaining a basic understanding of the acquisition process, the competencies and mandatory training required, guidelines for selecting and working with a mentor, guidelines for goal setting, and best practices for documenting experiences on the job. New Contracting Professionals should work through the steps and the “to-do lists” early in their professional career.
Select the numbers below to view the details and to-do lists about each step in the roadmap.
Contracting Professional’s Career Roadmap
Become Familiar with the Federal Acquisition Process
To Do List:
- Watch this 12 minute video: ”Big A: The Three Legs of Acquisition” to learn about how the elements of the overall acquisition process in the Federal government encompass much more than just procuring goods and services
- Review the Contracting Professional’s Smart Guide (CPSG) which contains 51 Federal Acquisition Regulation (FAR) driven activities that are associated with the acquisition process. The CPSG is organized into two sections of the acquisition lifecycle - Contract Formation and Contract Administration
- Review the Defense Acquisition University (DAU) Contracting Subway Map which is an interactive, color coded guide to the acquisition process. While some of the content is geared toward the Department of Defense (DoD), it provides a good visual representation of the overall federal acquisition process. Make sure to click on the “i” logos for more information on each of the steps.
- Meet with agency/bureau acquisition staff/colleagues and review agency/bureau specific basic acquisition information they may provide.
Understand Your Role as a Contracting Professional
To Do List:
- Watch this video entitled “The Many Facets of the Contracting Professional” to learn about the various roles and responsibilities of the Contracting Professional.
- Review the responsibilities of Contracting Professionals which have been outlined in the Federal Acquisition Certification in Contracting (FAC-C) Program refresh memo from the Office of Federal Procurement Policy (OFPP) dated May 7, 2014.
- Review the interactive GPS Career Path Map which can guide Contracting Professionals through the career path journey, starting at GS 7-9 entry level, and spanning through the GS 12-13 level.
Understand the importance of the FAR, the Guiding Principles, and agency FAR supplements
To Do List:
- Review and understand the FAR Guiding Principles at FAR 1.102.
- Read and understand this important statement from FAR 1.102(d) as these words are the foundation of the work of a Contracting Professional:
- Each member of the acquisition team (which includes the customer and members from the finance, legal, program management and other communities) must exercise personal initiative and sound business judgement in providing the best value product or service to meet the mission needs. In exercising initiative, members of the acquisition team may assume that if a specific strategy, practice, policy, or procedure is in the best interests of the Government and is not addressed in the Federal Acquisition Regulation, nor prohibited by law (statute or case law), Executive Order, or other regulations, that the strategy, practice, policy, or procedure IS a permissible exercise of authority.
- Take the online course FAR 100: Introduction to the Federal Acquisition Regulation (FAR) - This is a two (2) hour online course that explores the Federal Acquisition Regulation (FAR), gaining an understanding of how it is administered, structured and updated.
- Review your agency’s online agency-specific FAR supplements. Notice how these regulations are structured and aligned with the FAR.
Understand the FAC-C Program & Associated Competencies
To Do List:
- Review the Federal Acquisition Certification in Contracting (FAC-C) Program refresh memo from the Office of Federal Procurement Policy (OFPP) dated May 7, 2014. Also, determine if your agency has agency-specific policy that supports this OFPP memo.
- Review the FAC-C technical and professional competencies
- Review the FAC-C certification requirements which include education, experience and training requirements for each FAC-C level.
- Watch this video that provides a brief overview of the various roles and responsibilities of an Acquisition Career Manager (ACM) and explains how they can help 1102s achieve their career goals.
- Find out the name and contact information for your agency’s Acquisition Career Manager (ACM), and the name of your Bureau ACM (BCM), if applicable.
- Determine if your agency has any department, agency, or bureau specific FAC-C requirements.
Register and Become Familiar with Important Acquisition Systems
To Do List:
- Create a FAI CSOD Account.
- Watch the Welcome Video and Training Guides and Videos.
- Create a SAM.gov account and become familiar with the site.
- View the Acquisition Gateway Welcome Video and spend some time getting familiar with the types of community discussions, tools, resources, tutorials that are available on the Gateway.
- Browse the Acquisition Gateway tutorials which includes numerous step by step guides and video resources to learn how to use the different available to you on the Acquisition Gateway.
- Once you are logged-in to the Acquisition Gateway, join the OFPP Project InReach Group to be connected to the Office of Federal Procurement Policy. Get familiar with the group and what policy and tools are offered on the site.
- Search for and join other Acquisition Gateway Community Groups that interest you.
- Sign up for an account through Acquisition Open Opportunities which is a website where you can gain experience with hands-on training, share your expertise and work with others across the government.
- Browse the website to become familiar with the information that is available.
- Find out if your agency has a VAO subscription and, if so, register for an account. Browse the website to become familiar with the information and publications that are available.
- Each agency has a different Contract Writing System that is used to create contract solicitations. Ask your supervisor which system your agency uses and, if possible, sign up for a user account and sign up for system’s training if available.
Find a Mentor
To Do List:
- Research to determine if your agency has a formal mentoring program/mentoring agreement.
- Review OPM’s Mentoring Library and OPM Best Practices for Mentoring.
- Find and interview potential mentors that meet the following general qualifications (sometimes a mentor can be a supervisor, but most of the time it is someone else):
- A high performing, seasoned 1102 Contracting Officer or Contract Specialist;
- Someone you trust and respect that has the time to devote to mentor you in your career development;
- A genuine interest and desire to help develop less experienced (entry level) Contracting Professionals;
- Onsite visibility into your day-to-day work; and
- Develop and sign a mentoring agreement with your mentor
- Have regular mentoring sessions, begin by sharing your self-assessment
- Develop a Mentoring Action Plan
- Evaluate/Re-evaluate the Mentoring Relationship
- Be aware of your actions and avoid doing these things:
- Criticize your mentor
- Rely on your mentor to solve all of your problems or give answers to all of your questions
- Cancel meetings and/or visits at the last minute
- Commit yourself to obligations you cannot keep
- Be late to work or meetings
- Be absent – physically and/or mentally
Set Career Goals & Create an Individual Development Plan (IDP)
To Do List:
- Create short-term (6 mos.-3 years) goals. Some examples of short-term goals for a new Contracting Professional might be to take a certain number of formal training courses or obtain a certain level FAC-C Certification.
- Create long-term (3-5 years) goals. Some examples of long-term goals for a new Contracting Professional might be to obtain an unlimited warrant or to become a team leader.
- Work with your supervisor and/or mentor early on to identify these goals for yourself and re-visit them yearly to make adjustments.
- Review OPM’s Wiki on Individual Development Plans (IDPs) which provides helpful advice on developing an IDP, templates, opportunities and other considerations.
- Working with your supervisor and/or mentor, create an Individual Development Plan (IDP) for the upcoming year which should be based upon the short and long term goals and include not only formal FAC-C training, but also include experiential/developmental activities from the 1102 Experience Development Tool
Attend Formal Training, Obtain and Maintain Certifications
To Do List:
- Using your IDP, search, plan, register and attend formalized FAC-C training. Many courses are online and self-paced and no-charge. FAI offers FAC-C Instructor Led Training at no charge. All training can be found by searching in FAI CSOD.
- Research and get familiar with your agency’s specific FAC-C certification process.
- Once you have met the training, education and experience requirements for Level 1, apply for FAC-C certification.
- Once you are certified, pace yourself to earn 80 continuous learning points (CLPs) every two years, beginning with the date of your certification. Review FAI’s information page on continuous learning opportunities.
- If your office purchases Digital Services, consider applying for the Digital Services IT Program (DITAP) and obtain the FAC-C-Digital Services (FAC-C-DS). (Must be FAC-C Level 2 or 3 certified before pursuing this core-plus certification).
- Consider pursuing the National Contract Management Association’s (NCMA’s) professional certifications: 1) The Certified Professional Contracts Manager (CPCM), or 2) The Certified Federal Contract Manager (CFCM).
Gain and Document Experience and Assess Skill Gaps
To Do List:
- Use the 1102 Experience Development Tool with your supervisor/mentor to identify and document participation in specific 1102 job tasks, creation of documents, acquisition strategies, categories of spend and contract types in an effort to gain a depth and breadth of experience in the career field. Make sure to include any desired experiences on your annual IDP and share with and obtain approval from your supervisor.
- On a regular basis, review the 1102 Experience Development Tool, assess your skill gaps and look for ways to expand your experiences:
- Use Acquisition Open Opportunities website to identify and search for unique opportunities to gain experience and assist other contract offices.
- Network with other Contracting Professionals that you meet in an effort to share experiences and work products.
- Join Communities and network within the Acquisition Gateway (make sure you are logged-in first).
- Consider a rotational assignment or detail within your agency or at another agency.
- Participating on intra - or interagency teams to address specific acquisition challenges or other broader leadership issues, such as Integrated Project Teams (IPTs) or joining professional associations, such as the National Contract Management Association (NCMA).